Alexis (Operations Support)

EC Meeting Agenda 9/18/18

Facilitator: Erin
Vibes Watcher: Micknai
Time Keeper: (Times are only suggestions, many things are only reminders) Val
Notetaker: Emory Colvin

Attendance: Erin, Val, Lzz, Micknai, Kali, Nick, Alex, Clint, Brian (from new MIME)

Meeting began: 5:03

Ice-breaker: What is the newest music to you (artist or genre) that you’re digging?

  • Slack Approvals (1 Minute)

 

      • Meeting Minutes 8/14; 8/28
      • AME on finance committee and CGE video
      • AME on MOI

 

  • Approvals: (1 Minute)

 

    • Meeting Minutes 9/4/18 – delay to next week, Lzz will redact
    • Steward Appointment for MIME- Brian Zhang – Approved

Reminders/FYI

    • Steward Workshop on One-On-Ones (less than 1 minute)
      • This Thursday, 9/20 from 12-1:30; 2:30-4; and 5-6:30 at Westmin.. Every EC officer should try to attend a session.

 

  • Corvallis Pride: (1 minute)

 

      • Sept. 29. Emory, Fara, and Mia will be representing CGE and possibly some incoming new members. At Central Park from 10-7.

 

  • Emory will write an email for the social list.

 

    • Per-caps convention: (1 minute)
      • Sep. 29 in Portland. Nick, Erin, and Clint will be representing CGE.
      • Call to order is at 9am.
      • GTFF wants to have a meeting next week. Erin will coordinate and loop in GEU. Everyone will check on what vehicles people have available.

 

  • Faculty Bargaining Discussion: (1 minute)

 

    • Oct. 2, 6-8pm. Hazel is available.
    • Looks like it will conflict with our next EC meeting, unless we tell them we’re available at 7. They are meeting upstairs.

Continuing Business

 

  • Longevity Committee: (5 minutes)

 

      • Meeting debrief from Friday, 9/14/18:
        • Our committee cannot make exact predictions or decisions until we have the real numbers from OSU and from the upcoming percaps convention.
        • We do have a general idea of when we will be in trouble, and that’s when we go down to 1,000 members.
        • We don’t know how many we have now until we know numbers who graduated.
      • Next meeting: October 11-ish.

 

  • AFT-OR Executive Council Vacancies: (2 minutes)

 

      • Sep. 24, 9-1 AFT-OR will be making appointments to two vacant VP seats on the Executive Council.
      • Has Kris Osterloh resigned? If not, we cannot propose any CGE candidates.
        • He has not. Plans to after November elections.
    • Brew Off Committee: (1 minute)
      • Date confirmed for May 4th (May the Fourth Be With You)
        • Clearly this should be a costume party.
      • Have we communicated with Odd Fellows and requested venue space as a donation.
        • Val is working on this.
      • Will need to figure out the glass situation.

 

  • Emory will test removal of design on old glasses. Then we need to find out if they can be reused with new designs printed.
  • Budget Committee: (less than 1 minute)

 

      • Any response to AME?
        • None yet.
      • Brian is interested.
      • Bring it up at the steward council meeting and the GMM (treasurer report).
    • Social Media Engagement (less than 1 minute)

 

  • Mik, Val, and Clint need to submit theirs.

 

    • Translated Video: (5 minutes)
      • Have had four responses so far volunteering to pitch in (Spanish – 1, Arabic – 3).

 

  • Alex: Need follow up to see if Arabic speakers are from the same country.
  • Alex: Ask Chen Chen (steward).

 

      • We need to develop a rough script and think about the logistics of filming (getting a camera, editing, location, etc.)
        • Set of questions to provide structure/format. Make in google doc. (Alex: create doc)
          • Mythbusting (can they be members? safety?)
          • What does this mean to you?
          • General info (what is CGE?)
        • Camera from library

 

  • Lzz: do you want to head this up?
  • OSU Workers Unite! (Joint OSU Campus Union Event): (less than 1 minute)

 

      • Next meeting likely Friday, Sep. 21 at 4pm in WestM.
      • Bake off, line dancing lesson, arts & crafts.
      • Late winter: talent show, craft silent auction?

 

  • Member Organizer Institute: (1 minute)
    • One member applied, we have an interview with them on Thursday from 10-11 with Jess Foster. Kali will be attending, other EC members are welcome to attend the interview.
  • Constitutional Amendments: (5 minutes)
    • A summary guide has been created, please review it here.
    • We have approved a Constitutional Convention on Oct. 25 from 4-8pm at Westminster House.
    • Likely best way to organize this convention is to have one grouping of amendments be discussed for each hour. We can advertise when each grouping will be discussed for our members, and task at least one EC person to take on one hour to walk people through amendments (also ask for help from Const. & Bylaws Committee).
    • We need to discuss how members can propose changes to the language in amendments; should we try to facilitate this online when we send out this summary guide or should we only allow for language changes during the Constitutional Convention?
      • Final version would need to be the one at 8pm on Oct. 25.
      • Quorum is 30 people.
    • Amendments will be put to an online vote after commencement of Convention.
    • Need to send out AME with proposed amendments no later than Sep. 27. Include the 30 people needed for amendments. Erin: write the AME.

 

  • Bargaining: (1 minute)

 

      • We have submitted times to OSU, waiting on their response.

 

  • Emory will prod OSU

 

      • Need to research rules for presenting CBA changes to membership.

 

  • Thomas doesn’t remember anything.
  • Business Discount Signs: (less than 1 minute)

 

      • Have we put these up? Take some signs if needed.

 

  • Upcoming local elections: (5 minutes)

 

      • How is our questionnaire coming along? Emory will have something by the end of the week.

 

  • Ed Ray Meeting: (5 minutes)
  • re-scheduled for September 26, 10-11am Kerr 6th floor.

 

      • Meeting agenda: https://tinyurl.com/y7ytjay8
      • Do we feel prepared for this meeting, and who else from the EC other than Azadeh is attending?
        • Emory is

 

  • Azadeh: touch base with Ali and Mohammed on Tuesday

 

    • Orientations (1 minute)
      • Keeping track of orientations on the board. Numbers will be continually updated. No spots needing volunteers for orientations.

 

  • Welcome Back BBQ: (20 minutes)

 

      • Approved $3,000 budget.
      • Let’s start pushing our FB event

 

  • Val, Lzz, everyone

 

      • We want to use Green Girl (have to do the dishes, could be done next day; likely should bring disposable dishware as a backup)
        • Alex has filled out the inventory request. Alex can pick it up the day before and return it on Sunday.

 

  • Alex: put money on the debit card.

 

      • Logistics:
        • Food: Only providing the protein and alcohol; ask for side dishes.
          • Kali, Emory, Miki, Alex on Thursday to Costco
          • Soda, juice, condiments, buns, protein, charcoal, lighter fluid
        • Beaver Cabs: Clint has always done a good job handling this.
        • Face-painting: Contact Beulah or get someone else potentially for free?

 

  • Clint can contact Beulah to find out if they’re free for 6 to 8.

 

      • Transport: Who can help load and transport everything we need to Avery Park? Emory and Erin have trucks, can supplement with other cars if needed. Val will email the other person who said they could help.
        • Canopies
        • Food
        • Alcohol (kegs) – Erin
          • Put up a sign saying “Over 21 Only”
        • Tables
        • PA system for Karaoke
          • Miki’s tablet might be good for a hot spot
          • Kali can be in charge
      • Start charcoal at 5:30? Maybe read the instructions…
      • Meet at CGE at 4:30pm to load and head over by 5.
      • Member engagement: We should take this opportunity to sign up new members.
        • Approach people in beer line. Could be approach with worker survey and ask to join, or whatever we think. Who’s bubbly?
          • Clint, Val
      • Put up a signup for cleanup, Val can help coordinate cleanup on Saturday (only need 3 people MAX). Erin will coordinate clean up night of.
        • Bring broom, trash bags, serving utensils.
      • Ask stewards for help
      • Emory will coordinate overall logistics, and fill their truck as we finish with kegs, coolers, etc in case they don’t stay til the end.
      • Val will send out AME.
      • “It’s fair to say we’re out” -> we don’t need to go back for more when/if we run out.

New Business

 

  • New Steward Appointment in MIME:

 

      • Brian Zhang wants to be a steward. Kali and Nick had a conversation with him about steward roles and responsibilities.
        • Needs EC approval for interim appointment. – Done

 

  • Blue Cards: (less than 1 minute)

 

      • Need to order probably another 100 blue cards. – Approved

 

  • AFT Discount Cards: (2 minutes)

 

      • AFT finally updated our member discount IDs and sent us about a thousand new cards for all current members. Mailing these would be a real pain, so one idea:
        • We could use this as an opportunity to get members to come to the office. Put out an AME in October saying “Get your AFT Discounts” and tell people they can get their cards by coming to the office or by attending the GMM.
        • Deal with this at Oct 2 meeting

 

  • Membership Blitz: (5 minutes)

 

      • Once orientation season is over it’s time for our first membership blitz. We’re doing office visits, house visits, and a Hustle campaign (language TBD; one for members, one for non-members).

 

  • AFT-OR President’s Conference: (2 minutes)

 

      • Each year AFT-OR hosts a conference gathering all local presidents and up to two EC officers for a check-in on the year and a review of AFT-OR’s strategic goals.
      • Nov. 3, 9-5 in Crowne Plaza Lake Oswego.
      • We have to register at this link: https://leadernet.aft.org/webform/aft-oregon-2018-presidents-conference
      • Erin, are you available to attend? Who else from the EC would like to participate?
        • Possibly Emory and Miki. Revisit next meeting.

 

  • Westminster House: (2 minutes)

 

    • Stone Soup volunteers on 2nd and 4th Tuesday of month, two-hour shifts starting at either 3pm or 5pm.
    • Tea time for grads.

Future Business/Reminders (5 minutes)

 

  • Staff Transition Plan:

 

      • Is everything getting done on time?

 

  • Clint: Ask for an extension for the audit.
  • Delegate an item/category to each volunteer.

 

      • Do officers need to do more?
      • Does temporary help need to be hired?

 

  • Website improvements: How are changes coming along?

 

    • Website has been backed up.

 

  • Fall BBQ Recognition: We want to visit the idea of having CGE members “recognized” for appreciation that our VP Social Justice thought of at the end of the year.

 

      • Micknai will share materials for recognition
      • Wall of recognition? Big board with markers – have some pre-written and then allow people to also add some at the BBQ.

 

  • Miki will come up with questions to include in the AME that Val is creating
  • First Full EC Meeting: We should spend time at the beginning with each of us describing our officer roles to each other so that we are all on the same page and understand what is expected of each other.

 

      • I think we also need to go over group agreements about how we should operate in meetings and creating a culture of care, as well as have a longer discussion on why each person wanted to be in the EC, the direction they want CGE to go and their role in that direction as @an EC member.

 

  • This questionnaire is for all EC officers to fill out prior to our first full meeting together, and we’ll be able to share our responses with one another to help facilitate this first full gathering: https://goo.gl/forms/HIIHuSloqRwKHmlJ2

 

 

 

  • Screen Printing Shirts: Erin ordered supplies (using her money) for everything but shirts.

 

      • How do we want to handle the shirts?

 

  • NEED A DESIGN – Erin send an email to the stewards to ask for designs or they get the gnome.

 

    • This is for steward retreat

 

 

  • Steward Retreat:

 

    • Approved $300 budget.
    • Reservation made for Lion’s Shelter at Avery Park (Rotary Shelter under construction)
    • Oct. 26, 6-10pm.
  • Organize files on computer

 

  • HIAC: Sep. 25 4pm Kerr 236.
  • Entering new membership cards

 

    • Nick volunteers to help
  • Membership Audit

 

    • Post orientations and fall membership blitz, we need to do a more thorough audit of all our member cards. We need to go through every card and cross-check whether they are listed as a member or not, and make sure our list of membership has a card with each name.
  • Thoughts on Direct Deposit for certain items
    • Thoughts on direct deposit for staff pay or other recurring CGE expenses? APPROVED

Meeting Adjourned: 7:00

 

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