Alexis (Operations Support)

Facilitator: Micknai
Vibes Watcher: Kali
Time Keeper: Clint

Attendance: Hazel Daniels, Kali Doten, Micknai Arefeine, Clint Mattox, Erin Abernethy, Lzz Johnk, Alex Riccio, Jess Keune

Meeting Began: 5:38PM

  • Slack Approvals:
    • AME: “Urgent! Bargaining Update and Call for Info from Working Parents”
  • Approvals
    • EC Meeting Minutes 6/4/18
  • Summer EC Meetings: decide a frequency. Kali, Clint and Erin will be here.
    • June 18th
    • Do a poll of next meeting times at the strategic retreat.
  • BBQ Logistics
    • Awards: Done.
    • Kegs: Reserved
    • Shopping: Thursday, who can accompany Alex? Micknai & Lzz
    • Friday Food Prep: Start at 10, need to prep salads, chop veggies, bake veggie burgers, etc. So far Emily Esteban said she can maybe help. Who else can help? Micknai, Jess, Lzz, Alex
    • Setup: (3-4 Westminster) Erin, Mohammad, Shaan Sengupta, Alex
    • Setup: (4-5 Avery Park) Rosa Michaels, Emily Esteban, Risako Sakai, Shardul Khandke, Polina, Erin, Mohammad, Alex, and Shaan
      • Face Painting Tent
      • Keg Area
      • Canopies (at least two)
      • Start Grill
      • PA System
      • Info Table
      • Put out and label food (need to bring food racks and sterno cans)
      • What else?

 

    • During Event: (5-10) Volunteers so far: Robyn Morris, Erica Mercier, Swagata Dey, Valerie, Kali (info table)- who else?
      • ID Check: make sure alcohol set-up is in a location that isn’t accessible for people who haven’t had ID’s checked.
      • Grill
      • Info Table
      • Karaoke: Micknai will work on that with Mohammad
      • Awards Delivery: Clint
      • Clint will call BeaverCab
      • Bring the CGE tablet for folks to fill out the strategic goals survey
    • Clean-Up
      • Clint, Kali,
      • Lzz can take dishes back to Westmin early if there are some
    • Turnout:
      • AME: June 13th and 2 hours before the BBQ on June 15th – will be sent out by Kali
      • Mention that we are checking ID’s   
      • Facebook link
  • For Fall BBQ: do an appreciation of current members, send out poll to have members nominate others.
    • Hustle: One-time use was approved in the last meeting (6/4/18); there is a webinar training scheduled for Thursday, June 14 at 1pm to learn how to use it. Interested folks let Alex know and he’ll send you the link. Lzz & Micknai will join Alex in the webinar.
    • EC Member Turnover: Someone needs to take the OSU Credit Union form to the bank – Erin.
  • Strategic Retreat:
      • Survey Update: How many respondents so far?
        • 51. Doesn’t seem like more will participate.
        • 35 positive responses.
          • Among this pool, priorities were to 1) Focus on direct work conditions; 2) Diversity among leadership; and 3) Focus on issues beyond the workplace
          • Second category of priorities: 1) Internal Education; 2) Strengthen relationship with OSU; 3) Partner with OSU groups
          • Common responses on how to improve: more recruitment, more visibility, more enforcement of contract (Mostly people said things like, “You’re doing great!” which isn’t really very helpful)
        • 12 negative responses.
          • First category of priorities: 1) Focus on direct work issues; 2) Focus on issues beyond the workplace; 3) no real agreement on this.
          • Second category of priorities: 1) Strengthen relationship with OSU; 2) Internal Education; 3) Partnering with OSU groups
          • Common feedback on how to improve were mostly geared towards pay and benefits; and a couple of people were vocal about Diversity & Inclusion needing to more central, and not simply a “task force”.
        • Not sure how much we can really learn from this survey, only 2% of the bargaining unit participated and there aren’t very many obvious correlations between a member being satisfied with CGE and one being unsatisfied. Focus on during Fall term office visits, orientations, and other events
      • Agenda Review
        • Who’s looked it over, and any other suggestions? (link provided)
        • Include discussion on budget
      • Brainstorm List:
        • Put your thoughts down! Don’t worry if you feel like your ideas are rough or don’t know enough, Alex wants everyone to share their thoughts (link provided)
      • Update on attendees
        • 15 confirmations to attend, 6 maybes. Waiting on confirmation from “maybe’s” before sending additional invitations.
        • Clint and Hazel will be arriving Saturday
  • Budget Committee Update:
      • We are hoping to present a budget for next year at this EC meeting (June 11th).
        • Talk about forming an ongoing budget committee at strategic retreat
  • Per-caps conversation at AFT-OR (June 12th and June 20th)
      • Carpool time / who is attending?
        • Erin & Clint can attend June 12th
        • Clint cannot attend June 20th
          • Emory can’t attend either dates
      • What are our goals for per-caps?
        • Per-caps on a % of salary basis or at different levels/tiers?
          • Note from Emory: How difficult would % of salary be for grad locals whose students may have varying appointments at different times?
        • What outcome would we not accept / what is ideal?
      • Who is going to represent CGE at the special Per Capita Convention in ~August?
        • Will we need to organize an election?
        • Postpone discussion to later meeting once we receive more information.
    • Ed Ray Meeting Debrief (June 8th)
      • CPT conversation still ongoing – still need to collect data even though OSU was supposed to collect data already. Hopefully this will be resolved in the next meeting.
    • Hardship Loan:
      • Add to the next SC meeting agenda
  • Translated Documents:
      • Decide what (non-legal) documents to translate: Member handbook,
      • Ask Nadia for a quote for Arabic translation.
  • Protocol for printing at AFT-OR Convention
      • “Ask permission for CGE to cover expenses first and get at least the ranking delegate’s (President’s) ok.”
    • Create a running google doc/sheet of campus events & signup slots for EC members to attend to get better CGE representation at events.
  • GAs Timesheet Question
      • Clint received a reminder this morning for the first time since March 2017
        • These are messages that most grad assistants usually get.
  • Appoint New Steward
    • Fisheries & Wildlife, Patrick Carilli (will fill 2 out of 5 available slots)
        • Patrick spoke with Alex on Thursday June 7, recommended by Alex Avila. On a fellowship, child care is a major issue he is passionate about.
        • the EC can make an appointment, and it will hold until the next SC meeting where the Stewards will have to finalize the appointment (fall term).
  • Mail-Chimp update after a few weeks:
      • How to use all of its capacities moving forward
      • Create best practices language for how CGE is using data, including what digital services we use, and send as AME.
  • Online agenda update:
    • Discuss how people feel about making the agendas, etc.
      • Priority of topics
      • Commenting seems to be overwhelming
    • Continue discuss in the first EC meeting with new officers.

Meeting adjourned: 7:37pm

 

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